How hotel reservations will work
There will be a web page available within a few days that will let you make your reservations for the hotel. We need to wait until we're sure that the coding will work for our little special arrangement. Here's how it will work:
You will be able to make your reservations as you would normally. If you need to cancel, do it before April 25, which is 2 months out. On that day, a charge of one night's stay plus tax (about $131) will be made to the credit card that you used to make the reservation. Be sure that the card can handle the charge that day! The charge is non-refundable after that point, and will be credited to your hotel bill when you check out. We do not know exactly when on that day the charge will be made (12:01 AM EDT? noon? 5 PM?), so we do not recommend waiting until the last minute to cancel.
The Omni will work exactly the same way, except the date of the charge will be May 2, one week later. This way if any rooms free up at the Westin on the 24th, folks with reservations at the Omni will still have an opportunity to switch to the Westin.
A note for dealers: Some of you prefer to wait to see if you have gotten a dealer table before making your hotel reservation. We do not recommend that. Last year our dealer's room did not fill up until very late in the Spring, so it is most likely that your table will be available for you. We expect dealer registration to be available shortly.