Question about super sponsor and hotel reservations

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7 replies [Last post]
Jack Talon's picture
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Joined: 2007-06-17 07:46:48 am
Posts: 42

I am tossing around the idea of being a super sponser this year, but I have a question. If I am the super sponser, can someone else I room with book our hotel room using the early hotel reservation perk? I don't use credit cards anymore, and I know using your debit card is bad news, so I'd have no way to book the room in advance myself. Since I have never been a super sponsor in about 11 years, I'm not 100% certain on how the hotel booking works, so before I shell out the extra money for it, I want to make sure that it is something I can do. Presumably you get a link to the hotel booking website, and I could just give that link to my roommate and he could book it, or that I will get some kind of code that allows me to get the early booking for the room block. Someone please enlighten me! Laughing out loud

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charlieg's picture
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Joined: 2007-05-13 04:09:41 pm
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I can't say for sure.  This would probably have to be discussed with Uncle Kage.  You see, he personally matches each early reservation with a list of Supersponsors.  If he sees a name that doesn't match the number, he gets suspicious.

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Nicona Shadowwolf's picture
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Joined: 2009-01-20 04:02:38 am
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When booking a hotel room during the supersponsor early reservation period the room reservation must be made under the supersponsor's name. It is how we keep track of who is allowed to register during that time. Allowing people who are not supersponsors to book rooms for people who are would cause confusion and open the door to unwanted shenanigans, considering not all supersponsors who register early stay like to stay in the Westin or Courtyard. It may be possible book the room under your name and then use your friends credit card for the deposit but that may be something you need to inquire the hotel about.

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whtllnew's picture
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Joined: 2014-02-06 12:31:49 pm
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If I were you I would either A) set up a special debit card account and then only put in enough money to cover the hotel bill (in fact I have done this very thing for online purchases) or B) get a gift master card/visa.

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Grumpish's picture
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Joined: 2013-04-14 05:17:58 pm
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That won't work because they put all that extra money on hold for a reason. they will still ask for the incidentals to be paid. The only way to get around it is to use a credit card because the incidentals will be dropped before the statement is issued. It's not an issue for simply booking the room, however, so op can just book the room with a debit card and change the payment method before check in.

it sounds like he already has a debit card, at least.

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Grumpish's picture
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Joined: 2013-04-14 05:17:58 pm
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You can book the room with your debit card but you don't have to use the same payment method when you check in. If you only use it to reserve then only the one night's rate will be charged.

The bad thing that happens with debit cards are after checking-in, is the hotel ties up a bunch of money for incidentals if you use a debit card. You can either just go apply for a credit card in the next 4 months or have somebody else use theirs when you go to check in. I believe you just have to put their name on the room. 

If you aren't bordering on broke there's really nothing bad about paying for a hotel with debit either, just expect a few hundred dollars to not be available until after con when the hold gets released.

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Jack Talon's picture
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Joined: 2007-06-17 07:46:48 am
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While I'm not bordering on broke, I definitely don't have the money for any of it to be tied up for any period of time, unfortunately, and as far as credit cards are concerned, without going into too much detail, I'm unable to get one even if I wanted to, due to dumb choices when I was young. To put it in a better way, the situation is like this. There is no way I can book a hotel in any way. My roommate does it every year on his credit card. We usually stay in the Courtyard every year, but because of the dumb super sponser pre-pre-booking nonsense, we haven't been able to the past few years due to it being sold out by the time we even get a chance to book. I was planning on getting a sponser membership this year anyway, to give myself early Dealer Den admission, and figured I would shell out the extra money for a super sponser registration for a chance at a Courtyard room if there was a way my roommate could still be the one to book it. If he can't book our room in advance with my super sponser membership, then I am going to stick with a sponser membership, but I wanted to know for certain so I could figure out my game plan.

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Chiaroscuro's picture
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Joined: 2007-02-11 06:44:45 pm
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This situation has come up in the past. It is permissible, but after you book the hotel, *promptly* ensure that your name is added to the reservation.  Any reservations which, upon later review, do *not* have a Supersponsor name attached-- we'll contact you, and readily cancel if we suspect funny business.

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