Hotel reservations: What to expect, Part III (UPDATED)
We are getting very close to February 1. Rest assured that both Anthrocon's staff and the staff at Passkey are doing everything in their power to make things run as smoothly as they possibly can once we open hotel reservations at 11:00 AM EST that day. About an hour ahead of time this web site will go into a read-only mode, and at 11:00 sharp the URL for hotel reservations will be published. Simultaneously, we will publish the link on our various social media pages as previously described.
I can already anticipate one frantic question that will come flooding in to my mailbox that morning: "I don't see a listing for the hotel that I want! Is it sold out??" If it is the Courtyard or the Westin, then probably; however, it is also possible that it is only sold out on one of the nights for which we have rooms blocked (most commonly Wednesday and Sunday). If you do not see the hotel you were hoping for, try shortening your stay and see if it pops up. If it does, then it means that there's plenty of rooms on the peak nights and we just don't have enough on the earlier or later nights. For that, there are three options:
1) You can make the reservation anyway and then email VisitPittsburgh Housing Services (the folks who are running the Passkey service for us) at housing(at)visitpittsburgh.com to see if the stay can be extended. If rooms are available, the hotels will generally be amenable. Please do not email the request to us; we are not able to help with that and will simply refer you to the folks at VisitPittsburgh.
2) It is possible that the hotel cannot extend a stay because it is already booked for other functions. In that event, you may need to move to a different hotel for the first (or last) day of your stay.
3) The folks at VisitPittsburgh Housing Services encourage people to make reservations online if at all possible, rather than by telephone. There are only a limited number of operators available to take calls and your chances of getting into the hotel of your choice are 91.4% greater if you use the online system!